Most business computers have an office suite installed so they can perform tasks like editing documents, working with spreadsheets and creating presentations. More often than not, that office suite is Microsoft Office, which is practically standard in the world of business.
Office suites are also called 'office software' or 'office packages'. An office suite is a software package which consists of several different - but closely linked - pieces of software. These usually include:
Most office suites will include other programs too. Note-taking software, accounts packages, database systems, customer relationship management software, graphics, design and desktop publishing packages may all be included.
Office suites are designed so their individual components function well together. For instance, you can create graphs in a spreadsheet then copy them to a presentation, or share documents for review via an online collaboration tool.
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There are three main types of office suite for your company to consider:
There are several key things to consider when choosing an office suite for your business:
Because office suites are among the most frequently-used pieces of business software, they can often be linked with other parts of your company’s IT system.
For instance, you might be able to save files directly to your business intranet or to compatible cloud computing services. This can make it easier for several people to work together on a document by tracking who edits it and what each person changes.
Most office suites come in several versions – from a 'basic' package offering the core software up to a 'professional' version encompassing every possible office program. Don’t be worried if a suite includes an office program you won’t use, as long as it saves you money on the ones you will use.
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