A business continuity plan helps your company stay up and running if things go wrong with your IT. Whether it’s a system crash, a power failure or a flood in your server room, your business continuity plan keeps you working
The idea of writing a business continuity plan can be daunting. However, it’s better to put together a one-page plan then do nothing at all. It can take you as little as 20 minutes – read on to find out how.
There are two aspects of planning for IT disruption in your business:
Both are important elements of your IT planning.
These are the key elements you need to include in your business continuity plan:
It’s also a good idea to work with your IT supplier to get a quote for replacing all your IT equipment – and in particular, a computer or network server with everything you need to restore your data. That way, you’re ready to act quickly without having to scramble to work out what you need to fix things and how much it’s going to cost.
Your business continuity plan should also specify where your business will operate from if your usual location is out of action. Think about an immediate contingency and longer-term options:
Some types of problems could mean that not everyone in your business will be available to take charge. Make sure there’s a clear line of responsibility so your business doesn’t become paralysed by indecision.
People who can stay cool and have good organisational skills are often good at assuming responsibility in an emergency. You may wish to look for these qualities when nominating deputies.
Finally, remember that your business continuity plan is only of use if you can get at it when you need it.
Make sure everyone in your business has a copy, and store it in several places so you’re confident you can access it. Keep a hard copy in your desk and at home, save it to your central server and upload it to an online storage space – like that provided by Dropbox or Box.